Our commitment to protecting your personal information

This website (the “Site”) is operated by Essential Events and Trade Fairs The A full list of entities within the Essential Events and Trade Fairs is available on request.

Introduction

As an international B2B event management Information Services , data and information is at the heart of what Essential Events and Trade Fairs does.

We take the privacy and protection of data and information seriously and are committed to handling the personal information of all those we engage with, whether customers, suppliers, colleagues or any other community, responsibly and in a way that meets the legal requirements of the countries in which we operate.

As part of using Essential Events and Trade Fairs products and services, browsing our websites and contacting the business, data and information is collected. This privacy policy (the “Privacy Policy”) sets out Essential Events and Trade Fairs approach to safeguarding and maintaining the privacy of that personal information, and explains what data is collected, how it is used, the legal basis for its use, and the rights individuals have over that data.

About Informa

Essential Events and Trade Fairs is an international B2B event management and marketing company , operating in all overIndia.. We serve all professional organisations

Essential Events and Trade Fairs operating the following :-

1. International Expo sales

2. Essential Strategical Allience group.

About Informa Markets

Essential Events and Trade Fairs is a leading exhibitions organiser, delivering Textile, Food Solar and trade fairs.

This Privacy Policy explains how Essential Events and Trade Fairs collects, uses and protects your personal information. This includes products and services provided by brands,

What we collect

This section explains the personal information that may be collected when using our products and services, and the other personal data we may receive from other sources.

In this Privacy Policy, the term “personal information” refers to the types of information we may collect and use, which includes:

• Contact details, such as your name, e-mail address, postal address and telephone number;

• Educational, nationality and professional background information;

• Usernames and passwords;

• Payment information, such as a credit or debit card number, bank details and billing address;

• Comments, feedback, posts and other content you submit;

• Identity verifying information such as passport details to comply with our legal obligations in certain countries and to provide Visa invitation letters where requested;

• Interests and communication preferences, including marketing permissions where appropriate; and

• Location information (e.g. through mobile apps).

We collect and use your personal information in the following main categories:

• As customer data, related to transactions, prospective sales or analytics;

• As contact data, which includes corporate customer contact data such as details of an account manager/key contact at corporate customers, and subscriber/user data;

• In connection with digital products/publications, for instance as an application user, subscriber or as part of a circulation list;

• In connection to an event, for instance exhibition or conference visitors, delegates, exhibitors sponsors and speakers; and

• Product/intelligence data, collected through customer and market research surveys.

How & why personal information is used

This section explains in detail how and why we use personal information.

Lawful processing in India.

Essential Events and Trade Fairs collects and uses personal information in providing and promoting our products and services. And data protection laws, are:

• Where it is necessary for entering into or performing a contract with you;

• Where we have a legitimate interest to do so, provided your rights do not override these interests;

• Where you have consented to its use;

• Where our colleagues believe it is in your vital interests to share your personal details, for example with emergency services; and

• Where required to comply with our legal obligations.

Product enquires, sales and administration

As part of a purchase, product enquiry, request for information and for account administration, we collect information such as your name, country, job title, company information, postal address, e-mail address, telephone number as well as details about your company and business role.

If you have made an enquiry about us or our products or services, either online, face to face or over the phone, we will use your personal information to respond to the enquiry or to take other steps at your request, before you enter into a contract. For example, we collect the e-mail addresses and additional contact details of those who send e-mails to request information. Where a sales representative speaks to you over the phone, the calls may be recorded for training and monitoring purposes only.

If you have registered for or purchased a product or services, including on a trial basis, your personal information will be used to provide that product or service, communicate about it and handle payments, as is necessary for the performance of the contract entered into.

For purchases, payment information, including credit/debit card number/bank details and billing addresses are also collected. Where payment card processors are used to facilitate payment card transactions on our website, your data will be collected and used according to that data processors’ privacy policy. We take steps to ensure that any payment processor we use will provide a high standard of privacy and security controls.

If your personal information is relevant to certain products and is freely available through public sources, such as on a website related to your work or profession, we may use this personal information to promote our products, as part of our legitimate interests as a commercial organisation.

Event and exhibition management

If you have agreed to participate in one of our events as a speaker, sponsor, exhibitor or visitor, personal information is used in connection with the organisation of the event, to handle payments or for other purposes, as is necessary for performing the contract entered into. We will also use your personal information to maintain our databases, assess your qualities as a speaker or sponsor/exhibitor, promote events and encourage further engagement at our events, as part of the legitimate interests we have as a commercial organisation.

In addition, we sometimes take photos and videos at our events, which may feature visitor, speakers, sponsors or exhibitors. Where photos and videos are taken that feature you as an visitor, speaker, sponsor or exhibitor, we may use those photos and videos for promotional purposes.

Marketing and Sales

We will use your personal information to send you newsletters, offers or other marketing e-mails to keep you up to date with our news, events and products and services that may be of interest. Depending on the nature of your interaction with us and the laws of the country where you live, you may have actively given your consent for this by opting in, or we may be entitled to rely on your implied consent or our legitimate interests.

The opportunity to opt out of future marketing e-mails will be provided on every marketing email and we will provide information on how to opt out when your personal information is collected. You have the right to amend your marketing preferences at any time.

We may use your personal information, combined with publicly available data and your demographic data, to deliver products and services, to choose relevant offers that may be of interest to you, to improve our existing products and services, and to develop new products and services, as part of our legitimate interests as a commercial organisation.

We may also use your data in advertising campaigns on Social Media platforms such as Linked In, Instagram and Facebook in order to provide information about upcoming events/new products and to ensure that you only receive relevant advertising about our products and services.

Analytics – websites, emails and database (including location data)

We may combine visitor session information, or other information collected through tracking technologies with personally identifiable information, to understand and measure your online experiences and determine what products, promotions and services are likely to be of interest.

Technical methods are also used in HTML e-mails, for purposes including: (i) to determine whether recipients have opened or forwarded e-mails and/or clicked on links in those e-mails, (ii) to customise the display of banner advertisements and other messages after closing an e-mail, and (iii) to determine whether a visitor has made an enquiry or a purchase in response to a particular e-mail.

Where you engage on our customer enquiry chat areas, we will use any information provided to help recommend our products and services and/or assist with confirming any order you wish to place.

Compliance with our legal obligations

To ensure compliance with international trade sanction laws and regulations, we screen customers, vendors and other business partners

Any personal information given to us will be treated with the utmost care and security. This section sets out some of the security measures in place.

A variety of physical and technical measures are used to keep data safe and prevent unauthorised access to, or use or disclosure of personal information. Electronic data and databases are stored on secure computer systems and we control who has access to information, using both physical and electronic means. Our colleagues receive data protection training, and we have detailed security and data protection policies that colleagues are required to follow when handling personal data.

All reasonable steps are taken to ensure that your personal information is kept secure from unauthorised access, but we cannot guarantee it will be secure during the transmission process to this website because this transmission is not controlled by us. We make use of HTTPS (HTTP Secure) whereby the communication protocol is encrypted via Transport Layer Security for secure communication over a computer network. The website is loaded via HTTPS, represented by the lock icon in your web browser, which ensures the transmission is secure and is demonstrated by a certificate issued by an official security certificate authority to Informa Markets.

Third-party links

This website contains links to websites of other businesses, including potentially websites of other businesses within Essential Events and Trade Fairs . These businesses will have their own privacy policies, tailored to their particular business practices and the sectors in which they operate, and if following those links, we recommend reviewing the privacy policy of each website to understand how personal data is used in that instance. The inclusion of links to these websites does not imply an endorsement or validation of their content, and we are not responsible for their privacy practices, nor do we accept any liability in connection with the content on such websites.

Sharing with other organisations

We may share your personal information with our trusted partner organisations for their marketing purposes in accordance with local data laws and where appropriate your permissions.

If you use one of our virtual products, e.g. Virtual Exhibitions, Directory Sites, Webinars etc., or choose to allow your badge to be scanned at an event, we may pass the information you provide to third parties. Generally, this will be via a process whereby you, as the user, visit or interact with a third party, e.g. visit a stand at an online exhibition, have your badge scanned or click on an asset branded and provided by a third party. In some instances, for example, a products listing site, you may reach out directly to a supplier or exhibitor, who may contact you in return. In other instances, our virtual products are sponsored and, in such cases, the data you provided to us will be given to the sponsor. Generally, we will let you know at the time of collection if a product is sponsored.

We may share your personal information with third parties outside Informa including the Securities Exchange in the event of a sale, merger, acquisition, partnership, joint venture, collaboration, or negotiations related to the same with respect to all or part of our business.

Changes to this Privacy Policy

To keep up with changing legislation, best practice and changes in how we process personal data, this Privacy Policy may be revised at any time without notice by posting an updated version on this website. Checking back periodically will mean you are aware of any changes. This Privacy Policy should be read in conjunction with, and is also subject to, the website’s Terms of Use.

This Privacy Policy was last updated in September 2019.

This page will be updated regularly as and when further modifications are made to the website.